Is your office considering going paperless? We’ve put together this guide to walk you through potential factors to consider when doing a cost analysis.
Here is what you could potentially save money on by going paperless:
As you have probably guessed from the name, going paperless means you won’t need any more paper. This can save a lot of money for businesses, as well as have a positive impact on the environment.
How much do you spend on printer ink each year? By going paperless, you can save the expense of buying and refilling your printer’s ink cartridges.
Consider how much you spend each year on new printers, photocopiers, fax machines, and other tech used for printing paper files, as well as how much you spend each year on maintaining them.
By sending important documents by email, you can save money that would have been spent on postage.
A lot of stationery is used alongside paper documents, such as binders, highlighters, staplers, and more. By going paperless, you can save money you would have been spending on stationary.
By going paperless, you can save money that would have been spent on filing cabinets, as well as sell your now empty ones.
With less space needing to be allocated to storing and managing your paper documents, you can possibly downgrade your office space, saving money.
Here is a few potential expenses that could be added by going paperless:
Most companies will already be using computers and other technology to connect to the cloud, but if yours does not, that’s an extra expense to consider. Computers are pretty cheap these days, and for the purpose of connecting the cloud, you can even get chromebooks as cheap as $150 USD.
Depending on what applications you need to store information with, applications can have subscription or usage fees associated with them. Here are some examples to consider, looking at what it would cost for a mid-sized office of 20-50 people:
For most offices, going paperless does save you money. Do a cost analysis considering the factors above, and see if your office would also save money by going paperless.